BUSINESS AND OFFICE MANAGER
Soho Rep. seeks a part-time, permanent Business and Office Manager.
Soho Rep. is an award-winning off-Broadway theater that is known for producing and developing ambitious, socially relevant, cutting-edge new work by writers like César Alvarez and The Lisps, Alice Birch, Jackie Sibblies Drury, debbie tucker green, Aleshea Harris, Lucas Hnath, Branden Jacobs-Jenkins, Daniel Alexander Jones, and Young Jean Lee.
Staff members at all levels of the organization have meaningful interactions with each other and the artists who work at our theater. We are seeking a self-directed professional with a strong passion for boundary-pushing, contemporary performing art who is interested in making a difference at Soho Rep.
The Business Manager will report directly to the Executive Director while working closely with the Producer and Board Treasurer and an outside bookkeeper that performs monthly reconciliations. He/ she/ they will be expected to work an average of 24 hours per week and will receive an annual salary of $27,500 and three weeks of paid time off each year.
Major Responsibilities include:
- High volume of AP, credit card charges, bank deposits for a $2M+ organization
- Maintaining weekly and monthly cash flow
- Create and maintain administrative policies regarding financial systems
- Working with ED and Producer to compare actuals and projections to full year org. and production budgets
- Preparing financial reports and budgets for grant applications, reports and Board committee meetings
- Primary point person, with ED, for annual audit, 1099s/ 1096
- Reconciling box office, petty cash, and concession income
- Submitting company payroll
- Preparing reports and paperwork for industry unions as needed
- Preparing sub rental contracts
- Inventory tracking for onsite and online bookstore
- Reviewing annual liability, workers comp, and dno policies and making sure policies are up to date
- Ordering supplies for office and serving as primary point of contact for office vendors
- Non-profit finance experience with increasing levels of responsibility
- Ability to execute complicated projects with competing deadlines from beginning to end with high attention to detail and great organizational skills
- Extensive working knowledge of Quickbooks and non-profit accounting procedures
- A sense of humor!
- Experience with Ovationtix or other online ticketing platforms preferred
Soho Rep. makes theater that strives to create radical empathy between people. We strongly believe that radical and empathetic work can only be made in an equitable and inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. We strongly encourage candidates of color to apply.
To apply, please send a resume and cover letter to firstname.lastname@example.org. Indicate “Business and Office Manager” in the subject line of your email. In your cover letter, please describe your relevant experience and specific reasons for wanting to work at Soho Rep.
Intern at Soho Rep
Soho Rep. offers Artistic, Literary, Management, and Tech internships in three cycles: Fall (August-December), Spring (January-May), and Summer (May-August). As Soho Rep. is a small company, interns work closely with staff and experience the day-to-day operations of a thriving downtown theatre company from the inside.
In addition to the events and tasks outlined below, interns are welcome to attend opening and closing night performances and parties and all artistic events including readings and development workshops. Interns are unpaid, but receive a transportation stipend and college credit. The minimum time commitment varies based on the internship focus.
Please indicate which internship you are applying for in the subject line of your email and include how many hours per week you are available to work in your cover letter.
Fall – submit by July 16
Spring– submit by January 5
Summer – submit by April 29
The Artistic Intern will work closely with the Artistic Director, assisting her with scheduling, correspondence, and research. He/she will attend all production meetings and have a vital role in production and artistic planning, rehearsals, and performances. He/she will also have a role in producing the Writer/Director Lab and some Studio projects.
Literary and Humanities Intern
The Literary and Humanities Intern will assist the Producer 2-4 days per week. Key responsibilities include managing the Soho Rep Bookshop, reading play submissions and script coverage, and assisting with coordinating the Writer/Director Lab and its activities. They will also assist in the planning of FEED events, and other ancillary activities in support of Soho Rep.’s artistic programming.
The Management Internship is geared towards an arts administrator with a keen interest in both fundraising and event planning. Working closely with the Executive Director and the Development Manager s/he will be responsible for a variety of tasks including helping to plan and execute intimate donor events and large scale events like our annual Gala, as well as managing our fundraising database, managing direct mail campaigns and generating acknowledgement letters. The right candidate for this position has excellent organizational and analytic skills, is fluent in Microsoft Word (including mail merge), Excel, and mac. S/he also has excellent communication skills and an ability to clearly connect with the mission of Soho Rep both in formal written material and across social media platforms including facebook, twitter and email blasts. Soho Rep is at an exciting time of growth within the organization and the Intern will be part of establishing new systems and creating a roadmap for future activities.
Working closely with the Production and Facilities Manager and the Producer, this intern will be an integral part of the Soho Rep. team, learning about the inner workings of a non-profit theater mounting an off-Broadway production. Primary responsibilities include assisting with rehearsal and theater load-in and strike, assisting the Production and Facilities Manager on all facilities matters including building upgrades and maintenance, managing the ordering of supplies, and reporting to all production departments during tech rehearsals to see that their needs are met. Internship may be tailored to candidate’s skill set and interests. This intern will be encouraged to observe rehearsals and sit in on production meetings throughout the course of the Mainstage productions. The ideal candidate will have a basic understanding of theatrical equipment and practices, and will have an interest in a career as a Production Manager, Stage Manager, or Technical Director. This is a part-time position, with flexible hours. Must be available some nights and weekends.
To apply for an internship, please send a cover letter and resume to: email@example.com.